Difference between revisions of "Resource Scheduling"

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==Resource Scheduling==
 
==Resource Scheduling==
−
Many of the resources at TinkerMill can be scheduled for use by TinkerMill members. All of the scheduling is done through google calendars and is visible by TinkerMill members only. The calendar allows members to reserve time on equipment or rooms.  
+
Many of the resources at TinkerMill can be scheduled for use by TinkerMill members. All of the scheduling is done through Google calendars and is visible by TinkerMill members only. The calendar allows members to reserve time on equipment or rooms.
  
 
==Scheduling guidelines==
 
==Scheduling guidelines==
Line 6: Line 6:
 
:*If a time slot is reserved by a member, it has priority over any other drop in users, even if the previous user is still using a machine.  
 
:*If a time slot is reserved by a member, it has priority over any other drop in users, even if the previous user is still using a machine.  
 
:*If a member who reserved a machine in advance is more than 15 minutes late to their session, they forfeit their priority.
 
:*If a member who reserved a machine in advance is more than 15 minutes late to their session, they forfeit their priority.
−
:*Any unscheduled time is considered drop in hours where anyone can drop in and use the equipment at their convenience.
+
:*Members should limit their scheduled sessions to four hour blocks, with no more than eight hours scheduled in a single day.
 +
:*Any unscheduled time is considered drop-in hours where anyone can drop in and use the equipment at their convenience.
 +
:*The descending order of precedence for use of TinkerMill resources is:
 +
:*#Class or other event scheduled on Meetup (which are always open to the public) using the resource for its intended purpose
 +
:*#Resource reserved on Google calendar for intended purpose use
 +
:*#Ad hoc use of resource for intended purpose (e.g. Actually having a multi-person meeting in the meeting room vs. simply camping out in there as a workspace)
 +
:*#Ad hoc use of resource for non-intended purpose
 +
::A higher precedence event can reasonably displace a lower precedence event.
  
−
 
+
==How to View the Resource Calendars==
−
==How to View the Scheduling Calendars==
 
 
You may go to [http://calendar.tinkermill.org TinkerMill Calendar] and view any of the available calendars or chose from the links below for specific calendars.
 
You may go to [http://calendar.tinkermill.org TinkerMill Calendar] and view any of the available calendars or chose from the links below for specific calendars.
 
*'''Equipment'''
 
*'''Equipment'''
−
**[http://goo.gl/3AwjgK ShopBot]
+
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMzIzNTMxMzUzMTM5MzczMTJkMzgzODMwQHJlc291cmNlLmNhbGVuZGFyLmdvb2dsZS5jb20 ShopBot]
−
**[http://goo.gl/da2yxL Laser Cutter]
+
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMmQzODM2MzUzMjM1MzUzOTM0MmQzNDMyMzRAcmVzb3VyY2UuY2FsZW5kYXIuZ29vZ2xlLmNvbQ Laser Cutter]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMzIzNjMzMzkzOTM3MzkzODM0MzQzOEByZXNvdXJjZS5jYWxlbmRhci5nb29nbGUuY29t Photography Workstation]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMTg4ZTNsdWJrNjNhOGljcmk2MTRlbXRxcTg4MmVAcmVzb3VyY2UuY2FsZW5kYXIuZ29vZ2xlLmNvbQ Wood Lathe]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMmQzMjM1MzkzNzM4MzQzNjM5MzUzMkByZXNvdXJjZS5jYWxlbmRhci5nb29nbGUuY29t Form 2 Resin 3D Printer]
 +
*'''Shops'''
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMmQzNDM1MzYzNTM1MzQzMjMyMzdAcmVzb3VyY2UuY2FsZW5kYXIuZ29vZ2xlLmNvbQ Blacksmithing 1]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMTg4NDdyc2h2YmZ2cWlycWxvb2M2Z2ozdGkxMnFAcmVzb3VyY2UuY2FsZW5kYXIuZ29vZ2xlLmNvbQ Blacksmithing 2]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMTg4YWNiazljNWxhZ2hobWkxaGg5NjFtZ3Q2MDZAcmVzb3VyY2UuY2FsZW5kYXIuZ29vZ2xlLmNvbQ Electronics 1]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMTg4YjJlZmVuNW1rbWhnamlkdnQ3NHRuZG5kcXFAcmVzb3VyY2UuY2FsZW5kYXIuZ29vZ2xlLmNvbQ Electronics 2]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMTg4MTRjMmJqbjQ5OGkzaGpiNzVtbW52MGQ1NWFAcmVzb3VyY2UuY2FsZW5kYXIuZ29vZ2xlLmNvbQ Electronics 3]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMzYzNDM0MzgzNDMwMzIzMDJkMzEzOTM5QHJlc291cmNlLmNhbGVuZGFyLmdvb2dsZS5jb20 Glassworks]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMTg4M25ndGdma2RrdWhwdWdmc3BvZ3NubWpsbWVAcmVzb3VyY2UuY2FsZW5kYXIuZ29vZ2xlLmNvbQ Jewelry/Metalworking Shop 1]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMTg4ZjV2YTRkNzdtNmdnMG5xdW5rZzVza2oxaThAcmVzb3VyY2UuY2FsZW5kYXIuZ29vZ2xlLmNvbQ Jewelry/Metalworking Shop 2]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMTg4MmQ4OWtmY2JpNmkzOGhraHNvbTAwZGxuZmdAcmVzb3VyY2UuY2FsZW5kYXIuZ29vZ2xlLmNvbQ Machine Shop]
 +
**[https://calendar.google.com/calendar/u/1?cid=Y18xODgwOG0yN2h0a20wamVwa2trc3A0ZTdiMHBoODRnZWVoa21zcXI1ZTltbWlyM2M1cG5uNHBvQHJlc291cmNlLmNhbGVuZGFyLmdvb2dsZS5jb20 Mitek CNC Milling Machine]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMTg4Y25lODA0Z2IwMmhxZmlvNG91ajltZXBta3FAcmVzb3VyY2UuY2FsZW5kYXIuZ29vZ2xlLmNvbQ Pottery Wheel 1]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMTg4MjFvY20xdnNsbWljMGpjaGJpNXExZzhrYWFAcmVzb3VyY2UuY2FsZW5kYXIuZ29vZ2xlLmNvbQ Pottery Wheel 2]
 +
**[https://calendar.google.com/calendar/b/1?cid=embed?src=c_188e88sqh63eggcgh9q2vl4trtm98%40resource.calendar.google.com&ctz=America%2FDenver Pottery Wheel 3]
 +
**[https://calendar.google.com/calendar/b/1?cid=embed?src=c_188e88sqh63eggcgh9q2vl4trtm98%40resource.calendar.google.com&ctz=America%2FDenver Pottery Classroom (Scheduling the classroom requires permission from the shop captains. Please also schedule the three wheels)]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMTg4YnI4Y2ZpcWNpa2oyZWc0NXRuazFyYXFiZmNAcmVzb3VyY2UuY2FsZW5kYXIuZ29vZ2xlLmNvbQ Stained Glass 1]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMTg4OWJlZHI1cWZzc2g1a21wZmxhZzltanVyYjhAcmVzb3VyY2UuY2FsZW5kYXIuZ29vZ2xlLmNvbQ Stained Glass 2]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMTg4Zm0wMDBoMWp2YWgxMGdjMGMycTNpcnJjZmVAcmVzb3VyY2UuY2FsZW5kYXIuZ29vZ2xlLmNvbQ Textiles 1]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMzIzNzMxMzczMzM5MzczNzMxMzAzOEByZXNvdXJjZS5jYWxlbmRhci5nb29nbGUuY29t Welding Shop 1]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMTg4MGtqczE0a2kwbWkxaWxibzN0aW4wZTBmZDBAcmVzb3VyY2UuY2FsZW5kYXIuZ29vZ2xlLmNvbQ Welding Shop 2]
 +
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMzMzNDMyMzUzNTM2MzkzNTJkMzMzNDMwQHJlc291cmNlLmNhbGVuZGFyLmdvb2dsZS5jb20 Wood Shop]
 
*'''Rooms'''
 
*'''Rooms'''
−
**[https://goo.gl/m0HDLU Main Classroom]
+
**[https://calendar.google.com/calendar/b/1?cid=dGlua2VybWlsbC5vcmdfMmQzMjM1MzkzNzM4MzQzNjM5MzUzMkByZXNvdXJjZS5jYWxlbmRhci5nb29nbGUuY29t Main Classroom]
 
**[https://goo.gl/HeFOOR Conference Room]
 
**[https://goo.gl/HeFOOR Conference Room]
  
−
==How to Add a Calendar to your Personal TinkerMill Calendar==
+
==How to Add a Resource Calendar to your TinkerMill Calendar==
 
Being able to view a resource calendar on your own calendar can be a useful thing for knowing when equipment is reserved or not.  
 
Being able to view a resource calendar on your own calendar can be a useful thing for knowing when equipment is reserved or not.  
  
 
There are two ways to add a resource calendar to your personal calendar.
 
There are two ways to add a resource calendar to your personal calendar.
−
#Use the links above
+
===Use the Resource Calendar Links===
−
#::*Easy way to add single calendars at a time.
+
This is an easy way to add single calendars at a time
−
#Through your own Calendar  
+
 
−
#::*More useful for adding multiple calendars at once
+
#Click on the link for the Calendar that you would like (see above)
 +
#In the bottom right hand corner of the frame, there is a small '''"+"''' button. By clicking this, you will add the calendar to your calendar.
 +
 
 +
===From your own TinkerMill Calendar===
 +
More useful for adding multiple calendars at once
 +
 
 +
#In your TinkerMill Calendar in the left pane there is a list of '''"Other calendars"'''
 +
#Click the drop down button near "Other calendars" and select '''"Browse Interesting Calendars"'''
 +
#Select the '''"More"''' tab at the top of the list
 +
#Click '''"Resources for tinkermill.org"''' from the list
 +
#You will now get a list of all of the TinkerMill resouces. On the right hand side of each item, you may subscribe to each resource you would like to be shared in your TinkerMill Calendar.
  
 
==Reserving Resource Time==
 
==Reserving Resource Time==
Line 31: Line 71:
 
#Create an event at the time that you would like to use the resource
 
#Create an event at the time that you would like to use the resource
 
#Click the event and select '''"Edit Event"'''
 
#Click the event and select '''"Edit Event"'''
−
#On the left side of the screen, under '''"Add:"''' select '''"Rooms,etc."'''
+
#On the right side of the screen, locate the toggle between "Guests" and "Rooms." Choose "Rooms".
 
#Select the resource you would like to reserve during that time. If the resource you would like to select does not show up, it means that it has already been reserved for that time and is not available.
 
#Select the resource you would like to reserve during that time. If the resource you would like to select does not show up, it means that it has already been reserved for that time and is not available.

Latest revision as of 01:59, 15 February 2023

Resource Scheduling[edit]

Many of the resources at TinkerMill can be scheduled for use by TinkerMill members. All of the scheduling is done through Google calendars and is visible by TinkerMill members only. The calendar allows members to reserve time on equipment or rooms.

Scheduling guidelines[edit]

  • Members should try to schedule their time on the machine as early in advance as possible.
  • If a time slot is reserved by a member, it has priority over any other drop in users, even if the previous user is still using a machine.
  • If a member who reserved a machine in advance is more than 15 minutes late to their session, they forfeit their priority.
  • Members should limit their scheduled sessions to four hour blocks, with no more than eight hours scheduled in a single day.
  • Any unscheduled time is considered drop-in hours where anyone can drop in and use the equipment at their convenience.
  • The descending order of precedence for use of TinkerMill resources is:
    1. Class or other event scheduled on Meetup (which are always open to the public) using the resource for its intended purpose
    2. Resource reserved on Google calendar for intended purpose use
    3. Ad hoc use of resource for intended purpose (e.g. Actually having a multi-person meeting in the meeting room vs. simply camping out in there as a workspace)
    4. Ad hoc use of resource for non-intended purpose
A higher precedence event can reasonably displace a lower precedence event.

How to View the Resource Calendars[edit]

You may go to TinkerMill Calendar and view any of the available calendars or chose from the links below for specific calendars.

How to Add a Resource Calendar to your TinkerMill Calendar[edit]

Being able to view a resource calendar on your own calendar can be a useful thing for knowing when equipment is reserved or not.

There are two ways to add a resource calendar to your personal calendar.

Use the Resource Calendar Links[edit]

This is an easy way to add single calendars at a time

  1. Click on the link for the Calendar that you would like (see above)
  2. In the bottom right hand corner of the frame, there is a small "+" button. By clicking this, you will add the calendar to your calendar.

From your own TinkerMill Calendar[edit]

More useful for adding multiple calendars at once

  1. In your TinkerMill Calendar in the left pane there is a list of "Other calendars"
  2. Click the drop down button near "Other calendars" and select "Browse Interesting Calendars"
  3. Select the "More" tab at the top of the list
  4. Click "Resources for tinkermill.org" from the list
  5. You will now get a list of all of the TinkerMill resouces. On the right hand side of each item, you may subscribe to each resource you would like to be shared in your TinkerMill Calendar.

Reserving Resource Time[edit]

From your personal TinkerMill calendar, you may reserve resource time the same way you would reserve a conference room.

  1. Create an event at the time that you would like to use the resource
  2. Click the event and select "Edit Event"
  3. On the right side of the screen, locate the toggle between "Guests" and "Rooms." Choose "Rooms".
  4. Select the resource you would like to reserve during that time. If the resource you would like to select does not show up, it means that it has already been reserved for that time and is not available.
Retrieved from "https://wiki.tinkermill.org/index.php?title=Resource_Scheduling&oldid=28707"